Stay in Line: How You Can Automate Your Compliance Tracking

Stay in Line: How You Can Automate Your Compliance Tracking




For many businesses, compliance tracking involves spreadsheets, binders and a lot of manual processes. However, recent innovations in technology are changing the game and eliminating the need for both paper documents and manpower. With actionable workflows and efficient, standardized processes, compliance automation systems are no longer a nice-to-have – they’re the new normal. This is especially true in industries such as healthcare, where compliance is vital to organizational success. Consider the following benefits of adopting automated processes to streamline operations at a healthcare organization.

Reduced risk

Failing to comply with rules – whether state, federal or internal regulations – could result in health and safety violations. The easiest and most effective way to maintain compliance is with automation. Automated systems can help businesses avoid extra fees, complete all necessary tasks and practice risk mitigation more systematically. For example, a large healthcare network with hundreds of doctors and specialists needs procedures to ensure patient safety stays at the forefront. Rather than using a spreadsheet to track operational tasks, like infection control measures and staff vaccine expirations, a workflow provides a status update and sends reminders to individuals. The dashboard in the workflow shows a comprehensive overview of what needs to be done and who to hold accountable, and pinpoints sites that may be at risk.




Minimized human error

When documents pass through multiple hands, there is an increased opportunity for human error, which greatly increases the risk of noncompliance. In a healthcare network, providers are inundated with patient requests – often very specific and urgent ones. It can be difficult to keep up with patient needs and compliance checklists, particularly when requests come via word of mouth, email and phone. A compliance-tracking workflow helps doctors and staff stay organized, all while ensuring the patient’s needs are met to the fullest.

Audit trails

Audit trails provide an in-depth look at specific procedures, tasks or communications in your organization. Whether you’re in healthcare or not, every industry has and needs processes for documenting a sequence of activities. With workflow automation software, not only does the paper trail of documentation go digital, but the processes for viewing details are more straightforward and comprehensive. This increased transparency can translate to better team communication and accountability.

Better use of resources

For a health service provider, there is nothing worse than wasting resources, particularly manpower, time and money. Without an established and dynamic system in place, the effectiveness of all three can be compromised. Automation can increase business productivity while allowing your team to focus on other tasks, especially those that require more brainpower. Aside from saving money on resources, compliance automation – and the handy-dandy audit trails – can keep patients and employees safer in the long term.

Whether in healthcare or one of the other many industries where compliance is king, implementing automation can be a strategic solution to a long-standing business problem. While it’s not always easy to make a change, especially to a system that’s been in place for decades, consider both the future and the benefits of automation for compliance tracking. Not only is automation where the workplace is heading in general, but hopping on board now might just take your organization to the next level – faster.

 






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